Privacy Policy

1. Introduction

Welcome to InvoiceTrackr ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our invoice tracking and management service.

2. Information We Collect

2.1 Personal Information

When you register for an account, we collect:

• Name and business information
• Email address
• Individual activity profile details
• Individual activity certificate number
• Business address
• Profile picture (optional)
• Visual signature (optional)
• Language preferences

2.2 Financial Information

To enable invoice functionality, we collect:

• Banking information (bank name, code, and account number)
• Invoice data including amounts, dates, and payment statuses
• Client information for invoicing purposes

2.3 Payment Information

InvoiceTrackr lets you record invoice payment status and bank-transfer details you enter yourself. The MVP does not process client payments or store payment card data.

2.4 Usage Information

We automatically collect certain information about your device and how you interact with our service:

• IP address and device information
• Browser type and version
• Pages viewed and features used
• Time and date of visits
• Referring website addresses

2.5 Analytics Data

With your consent, we use PostHog to understand launch funnels and basic product usage, such as page views, sign-up steps, invoice creation, PDF downloads, email sending, client creation, and bank-account setup. We do not send invoice numbers, invoice text, client details, bank account details, email addresses, addresses, or invoice amounts as analytics event properties.

3. How We Use Your Information

We use the collected information for the following purposes:

• To provide, operate, and maintain our invoice tracking service
• To create and manage your account
• To manage account access and payment records
• To generate, store, and export invoices and freelancer finance records
• To send invoice-related emails to your clients
• To display your income dashboard and financial analytics
• To provide customer support and respond to your inquiries
• To send administrative information and service updates
• To improve our service and develop new features
• To analyze usage patterns and trends
• To detect and prevent fraud or unauthorized access
• To comply with legal obligations

4. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

4.1 Service Providers

We share information with third-party service providers who perform services on our behalf:

• Cloudinary: Image hosting for profile pictures and other media
• PostHog: Consent-based product analytics through PostHog
• Email service providers

4.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

4.3 Business Transfers

In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.

5. Data Security

We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit using SSL/TLS
• Password hashing using industry-standard algorithms
• Regular security assessments and updates
• Access controls and authentication mechanisms

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal, tax, or accounting purposes.

7. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Request a copy of your data in a structured format
• Opt-out: Opt-out of marketing communications
• Withdraw consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

8. Cookies and Tracking Technologies

We use necessary cookies to operate the service, including authentication, locale, and security-related cookies. We use optional analytics cookies only after you accept analytics consent. The analytics consent choice is saved in a first-party cookie and can be changed by withdrawing or updating consent. Declining analytics cookies does not prevent you from using InvoiceTrackr.

9. Third-Party Links

Our service may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these third parties. We encourage you to read the privacy policies of any third-party sites you visit.

10. Children's Privacy

Our service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete it.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that are different from the laws of your country. We take appropriate measures to ensure that your personal information remains protected in accordance with this Privacy Policy.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

13. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: